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Administration & Office Support jobs in Melbourne VIC

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Executive Assistant

Brook Recruitment

Melbourne VIC 3004•Full time

~$80k - $100k(Estimated)

KEY POINTS WE FOUND

Join a purpose-driven organisation as an Executive Assistant.
Manage the General Manager''s diary and communications.
Support the Senior Leadership Team with operational requirements.

Bid & Office Coordinator

Freyssinet Australia

North Melbourne VIC 3051•Full time

~$80k - $100k(Estimated)

KEY POINTS WE FOUND

Coordinate the end-to-end bid and tender process.
Provide general office coordination support and maintain documentation.
Support internal reporting and ensure compliance with branding standards.

Project Administrator

Stowe Australia

Port Melbourne VIC 3207•Full time

~$60k - $80k(Estimated)

KEY POINTS WE FOUND

Provide administrative support to Project Managers.
Assist in procurement and documentation management.
Coordinate scheduling and project planning activities.

Facilities Management Analyst/Administrator

Skilled Jobs Australia

Port Melbourne VIC 3207•Full time

~$70k - $80k(Estimated)

KEY POINTS WE FOUND

Provide facilities management helpdesk services within the National Operations Control Centre (NOCC) team.
Analyse, manage, and organise information and data for operational accounts.
Liaise with contractors and clients to ensure compliance and effective service delivery.

Workplace Coordinator - Security

Richmond VIC 3121•Full time

~$60k - $80k(Estimated)

KEY POINTS WE FOUND

Support REA employees with customer service skills
Coordinate security and building safety tasks
Assist with workplace events and maintenance requests

Practice Administrator (Legal/Executive Assistant) – Projects & Construction

Budage Pty Limited

Melbourne VIC 3000•Full time

~$80k - $100k(Estimated)

KEY POINTS WE FOUND

Provide executive-level support to the Group Lead Partner of the Projects practice.
Manage complex diaries and coordinate meetings and travel arrangements.
Collaborate with a team of Practice Administrators to support the Projects & Construction team.

Facilities Account Manager

Buildability Group

Melbourne VIC 3004•Full time

~$110k - $125k(Estimated)

KEY POINTS WE FOUND

Manage and strengthen key client relationships across a national Facilities Maintenance portfolio.
Act as the primary escalation point for contractual, operational and service-related matters.
Drive continuous improvement initiatives across the account.

Internship

Melbourne VIC 3004•Internship & trainee

KEY POINTS WE FOUND

Internship opportunity available at Exelect.
Gain practical experience in a professional environment.
Apply now to kickstart your career.

Administration Assistant | Scheduling Coordinator

FourQuarters Recruitment

Melbourne VIC 3004•Full time

~$60k - $80k(Estimated)

KEY POINTS WE FOUND

Coordinate client bookings, reschedules, cancellations and waitlists.
Manage clinician schedules and availability to ensure caseloads are well balanced.
Act as a key point of contact for families regarding bookings and service availability.

Advisor Team Assistant – Private Wealth

Anton Murray Consulting

Melbourne VIC 3004•Full time

~$70k - $98k(Estimated)

KEY POINTS WE FOUND

Support a team of senior investment advisers in a client-focused environment.
Manage client queries and assist with onboarding and account maintenance processes.
Coordinate administrative tasks and ensure seamless execution of client instructions.

Contracts Coordinator

Skilled Jobs Australia

Port Melbourne VIC 3207•Full time

~$77k - $80k(Estimated)

KEY POINTS WE FOUND

Provide administrative support across operational client contracts.
Ensure all contractual obligations are met and coordinate reactive works operations.
Prepare and review submissions and reports concerning the organisation''s activities.

Executive Assistant

Boutique Consulting

Melbourne VIC 3004•Full time

~$110k(Estimated)

KEY POINTS WE FOUND

EA to a bustling team of partners in a global investment firm
Melbourne CBD offices | Collaborative with a work life balance environment
$110,000 + super + bonus + healthcare and many more perks

APS4 ADMINISTRATION OFFICER

Melbourne VIC•Full time

~$116k(Estimated)

KEY POINTS WE FOUND

Support clinical operations within a mental health and wellbeing service environment.
Manage frontline telephony, appointment management, and client records.
Assist with the implementation of a new Case Management System.

Business Support Officer

Fruition Recruitment

Geelong VIC 3220•Full time

~$80k(Estimated)

KEY POINTS WE FOUND

Provide broad administrative and operational support across the organisation.
Maintain accurate business and customer records, prepare reports and correspondence.
Assist with invoicing, purchasing, and support supplier administration.

Contracts Administrator

Skilled Jobs Australia

Cheltenham VIC 3192•Full time

~$79k - $85k(Estimated)

KEY POINTS WE FOUND

Prepare and review contracts and variations.
Manage project-related paperwork and respond to inquiries.
Advise senior management and prepare reports.

Team Assistant | Leading Financial Services Firm

Assistant Sydney

Melbourne VIC 3004•Full time

~$83k - $100k(Estimated)

KEY POINTS WE FOUND

Provide executive-level support and assist the broader team.
Oversee day-to-day office operations and coordinate travel arrangements.
Manage expenses, reporting, and provide administrative support.

Delivery & Project Management Roles - Expressions of Interest Melbourne

Melbourne VIC 3004•N/A

~$60k - $90k(Estimated)

KEY POINTS WE FOUND

Expressions of interest for delivery and project management roles.
Continuous search for top talent.
Opportunity to register interest for future roles.

Clerical Officer

Melbourne Airport VIC 3045•Part time

~$50k - $60k(Estimated)

KEY POINTS WE FOUND

Provide excellent customer service through various communication channels.
Assist with cargo tracking and liaise with warehouse for bond checks.
Train future customer service staff and work in a team environment.

Team Assistant | Leading Financial Services Firm | $80 – $90k + superannuation

Assistant Sydney

Melbourne VIC 3004•Full time

~$80k - $90k(Estimated)

KEY POINTS WE FOUND

Provide executive-level support to the team and oversee day-to-day office operations.
Coordinate travel arrangements and manage expenses for the team.
Assist with meetings, events, and provide broad administrative support.

Receptionist

Superior People Recruitment

Werribee VIC 3030•Full time

~$50k - $60k(Estimated)

KEY POINTS WE FOUND

Operate the dealership switchboard efficiently
Provide excellent customer service and support
Perform general administration duties as required