Administration & Office Support jobs in Melbourne VIC
541 jobs
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Posted 18d ago
Workforce Scheduler
Scope Vic
Hawthorn VIC 3122•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Coordinate staff rosters and fill vacant shifts.
- Work closely with operational teams to ensure service continuity.
- Engage with stakeholders to manage operational staffing effectively.
Posted 11d ago
Corporate Services & Workplace Operations Coordinator
Public Sector People
Melbourne VIC•Full time
~$90k - $100k(Estimated)
KEY POINTS WE FOUND
- Coordinate office operations to ensure efficiency and functionality.
- Manage supplier relationships and oversee service delivery.
- Support procurement processes and maintain workplace compliance.
Posted 11d ago
Administrative Officer - Clinical Nutrition
Monash Health
Clayton VIC 3168•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide professional reception and administration support to the Clinical Nutrition & Metabolism Unit.
- Manage database and coordinate office administration tasks.
- Deliver excellent customer service to visitors and callers.
Posted 11d ago
General Services Manager
Arcare Aged Care
Croydon VIC 3136•Full time
~$66k - $68k(Estimated)
KEY POINTS WE FOUND
- Oversee non-clinical aspects including Catering, Cleaning, Laundry and Maintenance.
- Manage budgets and resources effectively while ensuring high-quality services.
- Lead and supervise non-clinical staff, ensuring proper training and development.
+60d ago
Corporate Receptionist
LGT WEALTH MANAGEMENT LIMITED
Melbourne VIC•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Act as the first point of contact for clients and visitors, delivering a warm and professional welcome.
- Manage incoming calls and enquiries efficiently while coordinating meeting rooms and client appointments.
- Support the Executive Leadership Team with administrative tasks and assist in coordinating client events.
Posted 11d ago
Office & Administration Support - Campbellfield
Big River Group Pty Ltd
Campbellfield VIC 3061•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide general office administration support and customer service.
- Process sales orders and assist with order follow-ups.
- Maintain filing systems and prepare reports.
Expiring in 1d
Administrative Assistant - Middle School
Wesley College
Glen Waverley VIC 3150•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Full-time temporary position at Glen Waverley Campus
- Combines duties in Middle School Office and Main Reception
- Requires excellent IT skills and experience with specific software
Posted 18d ago
Proposal Specialist
AECOM
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Drive the coordination and management of resources across the bid lifecycle.
- Translate complex technical offerings into clear value propositions and compelling content.
- Manage multiple bids simultaneously under tight timeframes.
Posted 25d ago
Key Account Coordinator
Talent Acquisition Group
Truganina VIC 3029•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support the Key Account Manager by coordinating vehicle relocation requests across Australia.
- Prepare quotes and arrange bookings through transport management systems.
- Maintain accurate records and ensure processes and systems are kept up to date.
Posted 23d ago
Patient Services Clerk
St Vincent's Hospital Melbourne
Melbourne CBD VIC•Full time
~$58k - $65k(Estimated)
KEY POINTS WE FOUND
- Provide clerical support and facilitate patient management in the day procedure department.
- Ensure patient confidentiality and handle patient enquiries professionally.
- Create patient records and arrange appointments as requested by clinical staff.
Posted 11d ago
Personal Assistant
Avant mutua
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide high-quality secretarial and administrative support to Practice Managers, Claims Managers and Medical Advisors.
- Manage digital dictation, document filing and claims records in line with established procedures.
- Process payments, invoices and accounts accurately and within required timeframes.
Posted 27d ago
Personal Assistant to Head of Senior School
McKinley Green
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide high-level support to the Head of Senior School.
- Manage a busy diary, coordinate meetings and events.
- Act as a key point of contact for staff, students, and parents.
Posted 12d ago
RACS Administration Team Leader
St Vincent's Hospital Melbourne
Melbourne CBD VIC•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Lead and coordinate the RACS administration team.
- Deliver high-quality resident and customer service.
- Oversee resident administration processes and manage communications.
Posted 18d ago
Facilities Manager
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Deliver exceptional facilities management services for Commonwealth-owned properties.
- Develop and nurture strong working relationships with key client staff and tenant representatives.
- Manage financial operations and ensure compliance with statutory regulations.
Posted 11d ago
Billing Administrator
Tabcorp
Scoresby VIC 3179•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Ensure accurate billing and timely payments to subcontractors.
- Maintain billing records and resolve queries related to contracts and invoices.
- Support financial administration across customer contracts.
Posted 10d ago
Administration Officer
Vasey RSL Care
Hawthorn VIC 3122•Casual/Holiday
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Provide quality and efficient reception and administration services.
- Support accounts payable/receivable processing as needed.
- Manage time effectively and work cooperatively within a team.
Posted 37d ago
Team Leader Administration Officer
Eastern Health
Burwood East VIC 3151•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Lead the administration team for the Transition Care Program.
- Provide high-quality customer service and administrative support.
- Ensure compliance with policies and manage administrative functions.
Posted 18d ago
Workplace Experience Manager
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Full time
~$100k - $130k(Estimated)
KEY POINTS WE FOUND
- Serve as the primary operational lead for the Melbourne office and provide remote management oversight for a site in Auckland.
- Lead a local team of three direct reports to ensure seamless workplace delivery and high-quality on-site support.
- Manage vendor contracts and relationships to ensure professional delivery and value for money.
Posted 11d ago
Facilities Coordinator
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate facilities management activities for the Telstra account.
- Deliver excellent customer service and maintain high operational standards.
- Manage work orders and collaborate with service providers for efficient resolutions.
Posted 12d ago
Facilities Maintenance Coordinator
CSL Behring
Broadmeadows VIC 3047•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support facility maintenance and operational services across the Broadmeadows site.
- Coordinate contractors and service providers for maintenance activities.
- Ensure compliance with quality and regulatory requirements.