Administration & Office Support jobs in Melbourne VIC
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Posted 11d ago
General Services Manager
Arcare Aged Care
Croydon VIC 3136•Full time
~$66k - $68k(Estimated)
KEY POINTS WE FOUND
- Oversee non-clinical aspects including Catering, Cleaning, Laundry and Maintenance.
- Manage budgets and resources effectively while ensuring high-quality services.
- Lead and supervise non-clinical staff, ensuring proper training and development.
Posted 11d ago
Data Center IT Support Engineer, Data Centre Operations
Amazon
Melbourne VIC 3004•Full time
~$82k - $137k(Estimated)
KEY POINTS WE FOUND
- Install and troubleshoot infrastructure supporting AWS cloud.
- Work with logistics and teams to maintain daily operations.
- Engage in shift work and handle technical issues in data centers.
Posted 11d ago
Administrative Officer - Clinical Nutrition
Monash Health
Clayton VIC 3168•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide professional reception and administration support to the Clinical Nutrition & Metabolism Unit.
- Manage database and coordinate office administration tasks.
- Deliver excellent customer service to visitors and callers.
Posted 18d ago
Facilities Manager
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Deliver exceptional facilities management services for Commonwealth-owned properties.
- Develop and nurture strong working relationships with key client staff and tenant representatives.
- Manage financial operations and ensure compliance with statutory regulations.
Posted 25d ago
EA to CEO
Michael Page
Cremorne VIC 3121•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage the CEO's calendar and schedule meetings effectively.
- Coordinate travel arrangements and prepare documents for meetings.
- Act as the main point of contact between the CEO and stakeholders.
Posted 26d ago
TENDER ADMINISTRATOR
Bureau Veritas
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage a diverse portfolio of submissions including fee proposals and complex tenders.
- Ensure timely and accurate delivery of proposals in compliance with company standards.
- Collaborate with stakeholders to enhance processes and improve team capability.
Posted 11d ago
Facility Manager - 55 Collins Street
Mirvac
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Manage operational performance and maintenance of building services at 55 Collins Street.
- Build strong relationships with stakeholders to ensure exceptional customer experience.
- Lead a team to improve performance and ensure compliance with policies and regulations.
Posted 11d ago
Corporate Services & Workplace Operations Coordinator
Public Sector People
Melbourne VIC•Full time
~$90k - $100k(Estimated)
KEY POINTS WE FOUND
- Coordinate office operations to ensure efficiency and functionality.
- Manage supplier relationships and oversee service delivery.
- Support procurement processes and maintain workplace compliance.
Posted 12d ago
Facilities Maintenance Coordinator
CSL Behring
Broadmeadows VIC 3047•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support facility maintenance and operational services across the Broadmeadows site.
- Coordinate contractors and service providers for maintenance activities.
- Ensure compliance with quality and regulatory requirements.
Posted 38d ago
Enterprise Process Manager
HESTA Super fund
Melbourne VIC 3004•Full time
~$120k - $150k(Estimated)
KEY POINTS WE FOUND
- Lead the development of HESTA’s enterprise process capability.
- Establish process framework and governance while driving continuous improvement.
- Influence process improvement and build process capability across the organisation.
Posted 31d ago
Project Administrator
Symal
Avalon VIC 3212•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support project team with day-to-day administration tasks.
- Coordinate project documentation, purchase orders, and invoices.
- Assist with month-end reporting and subcontract claims.
Posted 11d ago
Office & Administration Support - Campbellfield
Big River Group Pty Ltd
Campbellfield VIC 3061•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide general office administration support and customer service.
- Process sales orders and assist with order follow-ups.
- Maintain filing systems and prepare reports.
Posted 37d ago
Team Leader Administration Officer
Eastern Health
Burwood East VIC 3151•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Lead the administration team for the Transition Care Program.
- Provide high-quality customer service and administrative support.
- Ensure compliance with policies and manage administrative functions.
Posted 11d ago
Billing Administrator
Tabcorp
Scoresby VIC 3179•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Ensure accurate billing and timely payments to subcontractors.
- Maintain billing records and resolve queries related to contracts and invoices.
- Support financial administration across customer contracts.
Posted 11d ago
People & Culture Specialist | Financial Services
FourQuarters Recruitment
Melbourne VIC 3004•Casual/Holiday
~$70k - $90k pro rata(Estimated)
KEY POINTS WE FOUND
- Provide day-to-day HR advice and support to managers and employees.
- Assist with employee relations matters, performance management, and workplace investigations.
- Support recruitment, onboarding, and offboarding processes.
Posted 11d ago
Receptionist
St Vincent's Care Services
Kew VIC 3101•Full time
~$60k - $70k(Estimated)
KEY POINTS WE FOUND
- Provide a welcoming and professional reception experience for residents and visitors.
- Handle administrative tasks and manage communication effectively.
- Assist with meeting room bookings and maintain a tidy reception area.
Posted 18d ago
Workplace Experience Manager
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Full time
~$100k - $130k(Estimated)
KEY POINTS WE FOUND
- Serve as the primary operational lead for the Melbourne office and provide remote management oversight for a site in Auckland.
- Lead a local team of three direct reports to ensure seamless workplace delivery and high-quality on-site support.
- Manage vendor contracts and relationships to ensure professional delivery and value for money.
Expiring in 1d
Administrative Assistant - Middle School
Wesley College
Glen Waverley VIC 3150•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Full-time temporary position at Glen Waverley Campus
- Combines duties in Middle School Office and Main Reception
- Requires excellent IT skills and experience with specific software
Posted 17d ago
Workforce Scheduler
Scope NSW
Hawthorn VIC 3122•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Coordinate staff rosters and fill vacant shifts.
- Work closely with operational teams to ensure service continuity.
- Engage with stakeholders to manage operational staffing effectively.
Posted 11d ago
Administrative Assistant, Amazon Logistics, Southern Region
Amazon
Ravenhall VIC 3023•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support operations across the Southern AMZL region as a Regional Administrative Assistant.
- Coordinate regional activities and manage administrative communications between sites.
- Maintain a comprehensive regional engagement calendar and track site engagement metrics.