Administration & Office Support jobs in Melbourne VIC
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Posted 25d ago
Coordinator - Executive Office (Full Time)
Grand Hyatt Melbourne
Melbourne VIC 3000•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support the General Manager and Executive Office in daily operations.
- Manage diaries, travel arrangements, and events as required.
- Maintain confidentiality and professionalism while handling sensitive information.
Posted 25d ago
EA to the CEO and Exec Team
Johnson Recruitment
Melbourne VIC 3004•Full time
~$90k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide executive support to the CEO and executive team.
- Manage schedules, communications, and administrative tasks.
- Assist in the coordination of projects and initiatives.
Posted 48d ago
Facilities Coordinator
PRINCIPAL CONSULTANT
Mount Waverley VIC 3149•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate facilities management activities
- Ensure compliance with safety regulations
- Manage vendor relationships and contracts
Posted 17d ago
Assistant Facility Manager
Mirvac
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide exceptional customer experience and build strong relationships with stakeholders.
- Assist in managing contractors and ensuring compliance with safety standards.
- Support operational tasks and maintain high presentation standards of the asset.
Posted 25d ago
Workforce Scheduler
Public Sector People
Melbourne VIC•Full time
~$103k - $115k(Estimated)
KEY POINTS WE FOUND
- Coordinate and manage the roster schedule for Customer Service Officers.
- Provide administrative support to the wider team.
- Maintain accurate records and communicate changes effectively.
Posted 10d ago
Client Change Lead
SS&C Solutions Pty Limited
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Support planning and delivery of client initiatives within Transfer Agency function.
- Drive operational and client-facing change initiatives from requirements gathering to implementation.
- Collaborate with stakeholders to enhance client experience and embed lasting improvements.
Posted 10d ago
Project Officer
Eastern Health
Richmond VIC 3121•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide project, coordination and administrative support across Specialist Clinical Services.
- Support the planning, implementation, monitoring and evaluation of service initiatives and funded programs.
- Build and maintain effective relationships with clinicians, managers, funders and partner organisations.
Posted 46d ago
Administrator - Warehouse
Milwaukee Tool
Melbourne Airport VIC 3045•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Become the key link between warehouse operations and SAP EWM system.
- Optimise slotting strategies and maintain system accuracy.
- Ensure all orders are maintained for pick and despatch.
Posted 17d ago
Administration Clerk - Port Phillip Prison
St Vincent's Hospital Melbourne
Western Suburbs Melbourne VIC•Part time
~$66k - $73k(Estimated)
KEY POINTS WE FOUND
- Conduct a wide range of organisational and administrative tasks to support patient care.
- Coordinate access to services, referral management, and information management systems.
- Perform routine administration duties including appointment scheduling and effective communication with stakeholders.
Posted 10d ago
Receptionist/Administration Officer (Gr2) - Infant, Child & Youth Mental Health Services
Alfred Health
Melbourne VIC 3000•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide reception and administrative support to medical and allied health staff.
- Maintain appointment systems and manage medical records tasks.
- Ensure effective delivery of mental health and wellbeing services to young people and their families.
Posted 24d ago
Project Coordinator
Cushman & Wakefield
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide administrative and financial support to Project Managers.
- Assist with project revenue forecasting and budget management.
- Coordinate with clients and stakeholders throughout project delivery.
Posted 16d ago
Reception/Admin
HOMESTYLE AGED CARE
Grovedale VIC 3216•Full time
~$62k - $63k(Estimated)
KEY POINTS WE FOUND
- Manage front reception at Belmont Grange
- Meet and greet visitors and attend to enquiries via phone or email
- Work in a fast-paced environment with a friendly team
Posted 14d ago
Ward Clerk
Eastern Health
Lilydale VIC 3140•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide essential administrative support in a busy healthcare environment.
- Manage patient registrations, appointments, and enquiries.
- Assist with patient admissions, transfers, and discharge-related administration.
Posted 38d ago
Client Advisor
Kieser Therapy Pty Ltd
Melbourne CBD VIC•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Be the first point of contact for clients entering the clinics.
- Manage appointments and provide administrative and financial support.
- Deliver high-quality service in accordance with Kieser standards.
Posted 17d ago
Workplace Coordinator – Melbourne CBD
INAC Hospitality
Melbourne CBD VIC•Casual/Holiday
~$79k - $89k(Estimated)
KEY POINTS WE FOUND
- Assist with packing and workplace setup during office relocation.
- Support day-to-day operations and facilities management.
- Provide general administration and coordination support.
Posted 17d ago
Administrative Officer
MERCY HOSPITALS VICTORIA LTD
Heidelberg VIC 3084•Casual/Holiday
~$61k(Estimated)
KEY POINTS WE FOUND
- Provide exceptional customer service and administrative support.
- Work flexible hours including weekends and public holidays.
- Contribute to a collaborative team environment.
Posted 10d ago
Facilities Manager
Cushman & Wakefield
Melbourne VIC 3000•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Manage a diverse portfolio of properties ensuring operational excellence.
- Act as the primary contact for maintenance issues and compliance assessments.
- Oversee budgets, maintenance programs, and stakeholder engagement.
Posted 9d ago
Diploma Qualified Early Childhood Educator
Austin Health
Heidelberg VIC 3084•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support the development of educational programs for children.
- Maintain respectful relationships with children and families.
- Document children's learning in accordance with educational frameworks.
Posted 10d ago
Admin Operations Officer
WOODS & CO RECRUITMENT
Melbourne VIC 3004•Full time
~$75k - $80k(Estimated)
KEY POINTS WE FOUND
- Manage day-to-day administration and operational support of the business.
- Coordinate scheduling, job creation, quotations and invoicing.
- Drive continuous improvement by implementing process efficiencies, automation and AI initiatives.
Posted 10d ago
Field Service Assistant
Frontline Human Resources
Dandenong South VIC 3175•Casual/Holiday
~$68k(Estimated)
KEY POINTS WE FOUND
- Support a busy field service team with storage installations and optimisation.
- Assist with administrative duties and maintain accurate records.
- Travel to various restaurant locations across Victoria alongside a Field Service Consultant.