Senior Administration Assistant

• $80k-$90k base + super
• Full-time permanent role
• Exciting and rare opportunity to help build and shape the future of the next stage of an already successful company
• The opportunity to work closely with the Founder, Senior Leadership team and specialists in their field.
• Opportunity to join a company experiencing growth creating potential exciting future opportunities 

Our client is a market-leading provider of innovative solutions. Having established a strong reputation for excellence and innovation, they have experienced exceptional growth across Australia and continue to strengthen their position as an industry leader.
 
As they embark on an exciting new phase of expansion, a rare opportunity has arisen for an experienced Senior Administration Assistant to play a pivotal role in their team.

You'll join a dynamic and fast-paced team where no two days are the same! Working closely with senior leadership, you'll play a pivotal role in keeping operations running smoothly by providing high-level administrative support across a variety of functions. From preparing professional documentation and coordinating meetings to managing travel arrangements, overseeing busy diaries, and assisting with basic accounts administration, you'll be at the heart of the business.

This is a fantastic opportunity for a proactive and organised professional who thrives on variety, enjoys being an "all-rounder," and loves taking ownership of diverse responsibilities in a collaborative environment
  
The role:
 

• Work closely with the CEO and CFO to assist with general administration, documentation preparation and diary management.
• Support Business Development Managers with customer contract administration, client onboarding documentation and customer termination process.
• Manage accommodation and travel arrangements for management and sales teams across the business including preparing clear itineraries, manage changes and disruptions as they arise.
• Prepare agendas, meeting minutes and follow up on actions to ensure outcomes are achieved.
• Assist with preparation of policy and procedures, various powerpoint presentations, excel documents and correspondence.
• Use AI tools provided to streamline routine tasks, draft documents and maximise efficiency in line with company policy.
• Assist the accounts team with processing accounts payable, accounts receivables and generating invoices.
• Coordinate functions and team events
• Arrange office/kitchen supplies and uniforms 

 
What we're looking for:

• Minimum 3 years experience in a similar role 
• Proven ability to build effective relationships with employees, clients and other stakeholders
• Advanced computer skills including keyboard speed and accuracy as well as in-depth knowledge of MS Office Suite. Experience with Xero highly favourable.
• Comfortable using AI ChatGPT, Claude and automation.
• Comprehensive knowledge of executive office administrative practices and procedures
• Proven strengths in high attention to detail and an ability to work in a fast-paced environment, under pressure
• Coordination and facilitation of meetings
• Strong diary management for multiple stakeholders
• Energy, drive and a can-do attitude
• Strong work ethic 
• Highly organised with experience managing multiple tasks/projects
• Critical thinking and problem solving skills
• Ability to work autonomously and manage your time
• Ability to work in a team environment to ensure deadlines are met
• Current drivers licence

 
Benefits:

• $80k-$90k base + super
• Full-time permanent role
• Exciting and rare opportunity to help build and shape the future of the next stage of an already successful company
• The opportunity to work closely with the Founder, Senior Leadership team and specialists in their field.
• Opportunity to join a company experiencing growth creating potential exciting future opportunities 

 
If you're ready for the next step in your career and have what we're looking for, apply today!   
 
#SCR-suzie-ninevski  
 
Who is A.I.R Recruitment? A.I.R Recruitment is a national award winning boutique recruitment agency based in Newcastle, driven by passion and the challenge of connecting quality candidates to careers that deliver success. The foundation of our business is built on trust, integrity and the three key fundamental people solutions to Attract, Integrate and Retain. A.I.R Recruitment specialize in permanent recruitment in white collar, blue collar, professional and executive roles.     
 
What sets us apart? Our Sales Success Strategy Program developed by their Award winning sales and recruitment professional, Director Suzie Ninevski.     
 
For more exciting opportunities, follow our Facebook, LinkedIn, Instagram or log onto airrecruitment.com.au
 
Call us on 1800-2-RECRUIT to discuss your recruitment or jobseeker needs.