Office Coordinator

Job description

About the Opportunity

Our client is a highly respected national Law firm with a long-standing reputation for excellence, collaboration, and outstanding client service. With offices across Australia and a people-first culture, they offer a supportive environment where employees are encouraged to learn, grow, and build rewarding careers.

Due to continued growth, an exciting opportunity has become available for an Office Coordinator to join their Perth office. This role is ideal for an organised and proactive administrator looking to develop their career within a fast-paced corporate environment.

The Role

Reporting to the Office Manager, you will play a key role in ensuring the smooth day-to-day operation of the office while providing high-quality administrative support to internal stakeholders.

This is a varied and hands-on position that will suit someone who enjoys working across multiple tasks, building relationships, and contributing to a positive workplace culture.

Key Responsibilities

• Coordinating the on boarding and induction of new employees, including arranging building access passes and office set-up
• Preparing workstations, equipment, and resources for new starters
• Assisting with desk moves, and workspace planning
• Liaising with building management, contractors, suppliers, and service providers
• Managing incoming and outgoing mail, courier services, and special delivery requests
• Maintaining physical and electronic filing systems, including archiving documentation
• Handling confidential client information and sensitive records with discretion
• Updating spreadsheets, databases, and office administration systems
• Monitoring and replenishing office stationery, kitchen, and consumable supplies
• Assisting with court filing, safe custody, and document management activities when required
• Coordinating internal events, client functions, team celebrations, and office initiatives
• Preparing meeting rooms, boardrooms, and event spaces
• Providing reception support and professional front-of-house service when required
• Supporting workplace health and safety initiatives and maintaining office compliance records
• Coordinating maintenance requests and ensuring office facilities are presented to a high standard
• Managing shared calendars, meeting schedules, and room bookings

About You

To be successful in this role, you will bring:

• 1-2 years' experience in an administrative, office coordination, reception, or customer service role
• Strong organisational and time management skills
• Excellent written and verbal communication abilities
• A professional, friendly, and service-oriented approach
• High attention to detail and accuracy
• The ability to manage competing priorities and meet deadlines
• Strong Microsoft Office skills, particularly Outlook, Word, and Excel
• A proactive mindset and willingness to take initiative

If you're looking to take the next step in your administration career and enjoy being at the heart of a busy, professional office, we'd love to hear from you!

Aoife kavanagh
Recruitment Consultant

ManpowerGroup is committed to being a Diversity Confident Recruiter and encourages applications from people from a diverse range of backgrounds, including people with a disability. Please indicate your preferred method of communication in your resume and please let us know if you require any reasonable adjustments should you be contacted for an interview.

Aboriginal and Torres Strait Islander people are encouraged to apply.

By submitting your resume and other personal information with this application you are consenting to this information being collected in line with our privacy policy. Follow the link to learn more - www.manpowergroup.com.au/privacy-policy

State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, licensee/s Experis Pty Ltd, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856