Event Manager
- Manage all aspects of corporate conferences and events.
- Source and negotiate with venues and suppliers.
- Oversee event logistics and budget management.
The Company:
This fantastic mid sized events agency is known for delivering high-quality corporate conferences, incentives and events. They work across a diverse portfolio of clients and provide an end-to-end service for their clients. They are looking for an Event Manager to join their team in their North Sydney office.
Position Terms:
- Full-Time, Permanent Role
- Working 4 days in the office, located in North Sydney
- Salary: $80,000 - $100,000 plus super
- Travel will be required for event delivery
The Role:
The Event Manager will manage all aspects of the conferences, incentives and special events that they manage. From initial planning and supplier briefings through to on-site execution and post-event reporting, working across multiple concurrent events throughout the year.
Key Responsibilities include;
- Source, evaluate and negotiate with venues
- Manage venue contracts, floor plans, room configurations and F&B requirements
- Oversee delegate accommodation blocks, room allocations and VIP arrangements
- Coordinate transport, transfers and on-site logistics for attendees and speakers
- Identify, brief and manage all event suppliers including caterers, printers, signage, staffing, AV/production, etc.
- Prepare and issue RFPs, evaluate quotes and negotiate contracts
- Maintain supplier relationships and manage performance
- Coordinate run orders / sheets and briefing documents for all contracted suppliers
- Serve as the primary point of contact for sponsors and exhibitors throughout the event lifecycle
- Manage exhibitor logistics including bump-in/bump-out schedules, booth allocations and deliverables
- Attend technical rehearsals and manage on-site production schedules
- Assist with development and management of detailed event budgets from brief through to reconciliation
- Track expenditure, manage purchase orders and process invoices in a timely manner
- Liaise with speakers, presenters and facilitators from confirmation through to on-site arrival
- Manage program schedules, session timings and content collection (bios, presentations, headshots)
The Candidate:
The successful candidate will have previous experience working as a Senior Event Coordinator or Event Manager, ideally with a background in delivering end-to-end conferences and incentive events.
- Strong vendor and contract negotiation skills
- Proven budget management experience with a high level of attention to detail
- Excellent stakeholder communication and relationship management skills
- Ability to manage multiple projects simultaneously under pressure
- Confident working both autonomously and as part of a collaborative team
- Experience managing exhibitor and sponsor relationships is highly desirable
- Ability to travel domestically for events when required.
- Ability to work from the office 4 days a week, located in North Sydney.
For more information regarding event positions follow us on LinkedIn and/or Facebook at Apex Event Recruitment
If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website: www.apexeventrecruitment.com.au
Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.
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