Team Assistant (Legal)
- Provide comprehensive support to senior stakeholders and the legal team.
- Manage complex diaries, meetings, and travel arrangements.
- Assist with document preparation and financial administration.
Are you a Legal Assistant, Legal EA or senior Team Assistant who loves being the go-to support in a busy legal environment?
Our client is a global financial services organisation with a high-performing Legal team based in Melbourne CBD. They are looking for an experienced legal support professional who enjoys partnering with senior stakeholders, keeping the team running smoothly and getting involved in projects and process improvements.
Why you will love this role?
* True variety - no two days look the same
* Collaborative, friendly team culture with strong tenure
* Hybrid working in a prime Melbourne CBD location
* Exposure to workflow coordination, documents and team-wide projects
* A role that rewards initiative, organisation and professionalism
What you will be doing?
* Supporting senior stakeholders (including Executive Directors) and the wider legal team
* Managing complex diaries, meetings and competing priorities (and anticipating what's next)
* Coordinating domestic travel, expenses and AMEX reconciliations
* Assisting with invoice processing and general financial administration
* Preparing and formatting documents, presentations and reports (legal and non-legal)
* Maintaining document control and filing across document management/records systems
* Coordinating team meetings, events and hospitality
* Liaising with external stakeholders including law firms and third-party providers
* Providing ad hoc project and workflow support (including property/leasing coordination)
What are we looking for?
* Proven experience as a Legal Assistant, Legal EA or Team Assistant within legal / professional services / corporate environments
* Confidence handling confidential information with discretion
* Strong MS Office skills (Word, Excel, PowerPoint)
* Document management system experience (board portal exposure is a plus)
* A proactive, solutions-focused approach and excellent attention to detail
* Polished communication and the ability to build rapport quickly
Interested?
Apply now or email your resume to Annie.Hollidge@marsrecruitment.com.au
For a confidential discussion, call 0494 007 580
We vet all employer accounts and do our best to keep job ads safe, but scams can still occur. Be cautious when sharing personal information — never provide financial details or make payments during the application process. For extra security, use the Apply button on our site when proceeding.