Office Assistant - Professional & Financial Services
- Provide general administrative and coordination support to the accounting and tax team.
- Manage day-to-day office administration and provide reception coverage as needed.
- Prepare client documents and coordinate meeting rooms and catering.
The Opportunity
Do you enjoy being the person a busy office can rely on - keeping things organised, supporting the team and making sure the details are taken care of?
This is a varied, hands-on role at the heart of our Adelaide office. You’ll prepare client documents, coordinate meeting rooms and catering, manage supplies, mail and errands, provide reception coverage when needed, and assist our accounting and tax teams with general administration and coordination.
We’re looking for someone who takes pride in being organised, dependable and one step ahead - someone who enjoys taking ownership, being trusted and making a visible contribution every day.
Part-time (four days per week) or full-time option available.
What You’ll Do
- Provide general administrative and coordination support to our accounting and tax team
- Keep day-to-day office administration running smoothly
- Provide reception and front-of-house coverage as required
- Prepare, print, bind, scan and collate client documents
- Set up meeting rooms and coordinate catering
- Manage office supplies, mail, couriers and local errands
- Pitch in with overflow administration and changing office priorities
About You
You’re proactive, dependable and well organised. You notice the details, follow things through and take pride in providing high-quality support that keeps the office and broader team running smoothly.
You’ll ideally bring:
- Experience in office administration, reception or workplace support
- Experience in a corporate, professional or client-service environment
- Excellent organisation and attention to detail
- A professional, approachable communication style
- Initiative, sound judgement and the ability to see what needs doing
- Confidence using Outlook, Word, Excel and Teams
- A willingness to roll up your sleeves and help wherever needed
Culture & Benefits
Joining Mutual Trust offers you the opportunity to enjoy:
- Inclusive and equitable culture - proudly recognised as an Employer of Choice for Gender Equality (Workplace Gender Equality Agency).
- Award winning industry leadership - winner of the Euromoney Private Banking Awards 2026 - Australia’s Best for Family Office Services.
- Professional training and development for staff of all levels.
- Yearly health and well-being allowance and ongoing activities.
- Employee assistance program that offers free counselling and support for you and your family.
- Annual performance payment (based on your performance and Firm-wide results).
- Paid community/volunteer days and an award-winning staff giving program.
- Reward and Recognition program.
- Ongoing staff entertainment.
About Us
Mutual Trust is a Multi-Family Office which provides integrated wealth services to some of Australia’s most successful families, family businesses, trustees, not-for-profits and individuals. Our purpose is to help families achieve what matters most.
About Our Team
Mutual Trust has over 250 staff, located across our offices in Melbourne, Sydney, Brisbane, Perth and Adelaide. Our team enjoys a fun and engaging culture. We have diverse roles and opportunities across, agri-business, family office advisory, wealth management, accounting, tax, trustee and philanthropy competencies, supported by a broad corporate team of legal, financial, marketing and P&C professionals.
How to Apply
Submit your application online with the following:
- A cover letter, and
- A detailed resume in Word format.
Only applicants with permanent residency or without visa restrictions will be considered.
Reference number: 1478319_1
Profession:Family Office AdvisoryAdministration Assistant
Company: Mutual Trust
Date posted: 1st Oct, 2026
We vet all employer accounts and do our best to keep job ads safe, but scams can still occur. Be cautious when sharing personal information — never provide financial details or make payments during the application process. For extra security, use the Apply button on our site when proceeding.