ADMIN SUPPORT OFFICER

• Admin / Secretarial / Office Support
• Administration
• Sydney
• Part-time

2/10/2026

• Close to major shops
• The stability of a permanent position with consistent weekday hours
• A professional and supportive working environment

Our client is an established global business specialising in innovative, energy-efficient lighting solutions for commercial, industrial and infrastructure projects.
With an international parent company and a strong presence across Australia, the business combines global expertise with a local, hands-on approach. Their focus on quality, innovation and energy efficiency has positioned them as a respected name within their industry.

They are now looking for a reliable and organised Part-Time Administration & Office Support Officer to join their Sydney team.

This is a varied office support position suited to someone who enjoys being organised, keeping things running smoothly and providing practical support to a busy team.

Working 20 hours per week, Monday to Friday from 10:00am to 2:00pm, you will provide general administration and office support across the business.

Key Duties and Responsibilities

• Process and manage customer sales orders
• Invoice customers accurately and in a timely manner
• Raise and manage purchase orders for products, components and other business requirements
• Coordinate incoming freight and deliveries, including communication with freight companies and the warehouse.
• Coordinate outgoing customer orders and freight with the warehouse team.
• Monitor order progress and assist with ensuring customer delivery requirements are met.
• Maintain accurate order, purchasing and delivery information within SAGE.
• Assist with the creation and management of Bills of Materials (BOMs) for locally manufactured and modified products.
• Create and manage Works Orders for production.
• Coordinate with the production and warehouse teams regarding product availability, manufacturing priorities and dispatch requirements.
• Assist with stock administration and reconciliation where required.
• Maintain accurate spreadsheets and operational records using Microsoft Excel.
• File and maintain purchasing, freight, order and customer documentation.
• Communicate with customers, suppliers, freight providers and internal team members as required.
• Provide general administrative support to the sales and operations teams.
• Assist with other general office and operational duties as required.

Skills and Experience

• Previous experience in an administration, sales support, purchasing, logistics or operations role.
• Experience working in a supply environment servicing the construction industry would be a strong advantage.
• An understanding of the relationship between suppliers, wholesalers, contractors, project deliveries and construction timelines would be beneficial.
• Strong organisational skills and attention to detail.
• Experience processing customer orders, invoices and purchase orders.
• Good working knowledge of Microsoft Excel, Outlook and other Microsoft Office applications.
• Experience using SAGE or a similar ERP/accounting system would be highly regarded.
• Experience with BOMs, works orders, manufacturing or inventory systems would be an advantage.
• Good written and verbal communication skills.
• Confidence dealing with customers, suppliers, freight companies and internal staff.
• Ability to prioritise multiple tasks and work independently.
• A practical, flexible approach and willingness to assist across different areas of the business.

If you're an experienced administrator looking for a genuine part-time opportunity with consistent hours and an established business, we'd love to hear from you.

APPLY: Now by hitting submit and send your application to Amanda or for a confidential chat please call her on 02 8416 4181