Administration Support -Executive
- Provide high-level administrative support to senior leadership.
- Manage documentation and coordinate business improvement initiatives.
- Liaise with stakeholders to ensure smooth business operations.
Executive support role with projects, systems and leadership exposure
Your new company:Join a well-established and highly respected organisation within the building services and infrastructure industry. With a strong reputation for operational excellence and continuous improvement, this business plays a critical role in supporting major projects and stakeholders across Australia. Due to ongoing growth and transformation initiatives, an opportunity has become available for an experienced Executive Administrator to join their head office team.
Please note, this is a 100% office-based position.
Your new role:Supporting senior leadership and working closely with an Executive Assistant, you will play a key role in providing high-level administrative support, document management assistance, and coordinating business improvement initiatives across the organisation.
Key responsibilities include:
- Providing confidential administrative and executive support
- Preparing and maintaining professional documents, reports, presentations and spreadsheets
- Managing business system documentation, procedures, forms and templates
- Supporting the rollout, training and adoption of a company-wide CRM platform
- Coordinating meetings, preparing agendas and recording minutes and actions
- Assisting with project administration and process improvement initiatives
- Maintaining accurate records and databases
- Liaising with stakeholders across multiple departments to ensure smooth business operations
- Supporting continuous improvement activities and identifying efficiencies in business processes
What you'll need to succeed:
- Previous experience as an Executive Administrator, Personal Assistant, Executive Assistant or Team Assistant
- Minimum 3-5 years' experience within a fast-paced corporate environment
- Strong Microsoft Office skills including Word, Excel and PowerPoint
- Experience managing documentation, records or business systems
- Exceptional organisational skills with the ability to manage competing priorities
- Strong written and verbal communication skills
- Proven ability to maintain confidentiality and handle sensitive information
- High attention to detail and a proactive, solutions-focused mindset
- Experience supporting projects, systems implementation or CRM platforms will be highly regarded
What you'll get in return:
- Opportunity to work closely with senior executives and key business leaders
- Stable and reputable organisation within an essential industry
- Diverse and varied role offering exposure to business improvement projects
- Collaborative and supportive team environment
- Ongoing learning and professional development opportunities
- Convenient office-based environment with strong team culture
- Chance to make a genuine impact on operational processes and business outcomes
What you need to do now:If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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