Contract Administrator

About the Role

The successful candidate will be responsible for preparing and administering contracts, maintaining procurement records, monitoring contractual obligations, coordinating with suppliers and internal departments, and supporting operational and packing activities. The role also involves maintaining accurate inventory and production records, conducting documentation and quality checks, and preparing reports to support efficient business operations.

Key Duties and Responsibilities

Your primary duties will include, but are not limited to:

• Prepare, review and administer contracts, purchase orders and procurement documentation in accordance with company procedures and applicable regulatory requirements.
• Maintain accurate records of contracts, correspondence, purchase orders and related documentation using Microsoft Office and other relevant software, including Tally.
• Monitor contract milestones, deliverables and compliance obligations, and prepare timely reports for management.
• Liaise with suppliers, vendors and internal departments to coordinate contractual activities and resolve discrepancies or administrative issues.
• Supervise and allocate work to operations and packing teams to support efficient workforce utilisation and achievement of daily work plans and output targets.
• Prepare, review and reconcile batch records, packing lists, rejection notes, transfer records and other operational documents in accordance with standard operating procedures.
• Conduct in-process checks and quality verifications to confirm the accuracy of product labels, quantities, dates and documentation before dispatch.
• Use enterprise and inventory management software, including Tally and Microsoft Office applications, for data entry, reporting and records management.
• Coordinate the preparation and maintenance of operational and procurement documentation to support accurate inventory tracking and business processes.
• Identify and report contractual, documentation and operational discrepancies, and assist management with implementing appropriate corrective actions.
• Ensure contractual and operational records are properly organised, maintained and readily accessible when required.

Skills and Experience

The ideal candidate will demonstrate:

• Experience in contract administration, procurement administration or a related administrative role.
• Strong skills in preparing, reviewing and maintaining contracts and business documentation.
• Familiarity with purchase orders, supplier coordination, procurement processes and record management.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Experience using Tally or similar accounting, enterprise or inventory management software.
• Strong organisational, analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• The ability to coordinate with suppliers, management and operational teams effectively.
• Attention to detail and the ability to manage multiple responsibilities and deadlines.

Relevant qualifications in Business Administration, Contract Management, Commerce or a related field, together with relevant practical experience, will be highly regarded.

Employment Conditions

• This is a full-time position based at 4/9 McCormack Street, Arndell Park NSW 2148.
• Superannuation will be paid in accordance with applicable Australian legislation.
• The successful applicant will be required to comply with company policies, procedures and relevant workplace laws.