Sales Coordinator & Office Administrator

• Admin / Secretarial / Office Support
• Administration
• Melbourne
• Permanent / Full Time

 Full-time | Melbourne’s North-West

Are you an organised sales support professional who enjoys keeping things moving? This varied opportunity combines sales coordination, purchasing and office administration, with plenty of contact across customers, suppliers and internal teams.

You’ll take ownership of sales administration and follow-up, ensuring enquiries progress, quotes are prepared and records stay accurate. Alongside this, you’ll help keep day-to-day office operations running smoothly.

You will:

• Working closely with sales and technical teams to prepare quotes, proposals and presentations.
• Following up outstanding quotes, customer approvals and internal actions.
• Maintaining sales dashboards and preparing weekly pipeline and sales reports.
• Coordinating customer meetings, calendars and follow-up activities.
• Liaising with suppliers, preparing purchase orders and tracking deliveries.
• Supporting customer invoicing, supplier invoice processing, expenses and payment follow-ups.
• Managing general enquiries, meeting rooms, office supplies, couriers and facilities requests.
• Assisting with staff onboarding, offboarding and confidential people administration.
• Tracking subscriptions, licences, contracts, warranties and renewal dates.
• Maintaining organised records, process documents and templates.
• Supporting tender submissions and identifying opportunities for additional products or services.

You will also have:

• Strong attention to detail and a proactive approach.
• Clear, professional communication skills.
• Confidence liaising with customers, suppliers and colleagues.
• Experience using Microsoft 365 and maintaining accurate business system records.
• The ability to handle confidential information discreetly.
• A practical, flexible attitude and willingness to support a broad range of tasks.
• Experience preparing quotes, purchase orders and invoices would be highly regarded.
• Familiarity with IT services, ConnectWise, Xero or similar systems would also be beneficial.

What’s on offer:

• A varied role combining sales support and office coordination.
• The opportunity to take ownership and improve administrative processes.
• An immediate start available.