Contracts Administrator
- Oversee end-to-end commercial, contractual, and compliance documentation for projects.
- Manage contract and project documentation including variations, claims, and invoices.
- Liaise with clients, subcontractors, and suppliers regarding project requirements.
Overview:
Barrett Constructions is WA’s trusted contractor for compliant ramps, paving, retaining walls and public infrastructure – built to spec, delivered without delays, and backed by crews who take pride in their work.
We are looking for a Contracts Administrator to join the team! In this role, you will be responsible for overseeing the end-to-end commercial, contractual, and compliance documentation across a project’s lifecycle, from initial tendering and onboarding through to variations, claims, and final handover. This is a full-time ongoing position, working 38 hours per week based in Wangara, WA.
Main tasks:
-Managing contract and project documentation, including correspondence, work orders, purchase orders, variations, invoices, claims, and compliance records.
-Assisting with the administration of project variations, including collating client instructions, supporting documents and approval records.
-Liaising with clients, subcontractors, suppliers, supervisors and management regarding project requirements, documentation, and outstanding actions.
-Preparing and coordinating tender submissions, RFQs, project reports, compliance documentation, warranties, and handover records.
-Coordinating subcontractor and workforce onboarding, inductions, licences, and project-specific compliance requirements.
-Maintaining project records, job-cost information, timesheets, claims, variations, and outstanding action registers through ServiceM8, Xero, Procore and client portals.
Required/Relevant Qualifications & Work Experience:
-Relevant qualifications and/or previous experience in a similar role
Required/Relevant Skills & Knowledge:
-Ability to understand and evaluate contract terms, identifying potential risks or issues.
-Adjusting to new information, contract changes, or unexpected project requirements smoothly.
-Building positive relationships with clients, contractors, and internal teams for smoother communication and trust.
-Prioritising tasks and meeting tight deadlines, especially during busy project phases.
-Handling disputes or disagreements over contracts diplomatically to find mutually beneficial solutions.
Annual salary will be between $79,000.00 to $89,000.00 (plus superannuation) depending on level of experience.
Job Types: Full-time, Permanent
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