Executive Assistant Chief Medical Officer | Medical Education Officer

Executive Assistant Chief Medical Officer | Medical Education Officer

Medical Services & Learning and Capability | Western District Health Service

• 10-month Fixed Term | 80 hours per fortnight
• 80 hours per fortnight with a Monthly Accrued Day Off (ADO)
• Hamilton, Victoria
• $33.38 per hour + Superannuation (Executive Assistant Component) | $37.22 per hour + Superannuation (Medical Education Officer Component)
• Unique opportunity combining executive support and medical workforce education coordination

Two rewarding roles in one dynamic position

Western District Health Service is seeking a highly organised and proactive professional to join our team as Executive Assistant Chief Medical Officer | Medical Education Officer.

This unique dual-function role is split approximately 50% Executive Assistant and 50% Medical Education Officer, providing a diverse and rewarding opportunity to support both executive leadership and the development of our medical workforce.

Working closely with the Chief Medical Officer and the Learning & Capability Team, you will play a critical role in supporting executive operations, coordinating governance activities and delivering high-quality education and onboarding experiences for medical staff.

What You'll Be Doing

Executive Assistant Support

Provide high-level administrative support to the Chief Medical Officer, including calendar management, meeting coordination, agenda preparation, minute taking, correspondence management and executive support activities.

Governance & Administration

Support governance, policy review, risk management activities and assist in the preparation of reports, submissions and organisational documentation.

Medical Workforce Education

Coordinate medical inductions, support medical workforce education programs and work collaboratively with the Learning & Capability Team to deliver positive learning experiences and outcomes.

Stakeholder Engagement

Build effective working relationships across the organisation, supporting communication and collaboration between departments, visiting medical officers and external stakeholders.

Project & Continuous Improvement Support

Contribute to organisational projects, identify opportunities for process improvement and support the implementation of efficient business practices.

What You Bring

• Demonstrated experience supporting executives and providing high-level administrative support
• Excellent organisational and time management skills
• Strong written and verbal communication capabilities
• Ability to manage competing priorities and meet deadlines
• High level of professionalism and discretion
• Experience coordinating meetings, preparing reports and managing correspondence
• Strong computer literacy and proficiency across Microsoft Office applications
• Ability to work collaboratively across teams and departments
• Demonstrated initiative and a commitment to continuous improvement
• Current Driver's Licence
• NDIS Check and Working with Children Check (or willingness to obtain)
• Rights to work in Australia

Why Join Western District Health Service?

About Us

At Western District Health Service, we are committed to delivering high-quality, person-centred healthcare to communities across the Southern Grampians and Glenelg regions.

Working across Medical Services and Learning & Capability, you'll join an organisation known for its collaborative culture, commitment to excellence and support for professional development.

We are proud to foster a diverse, inclusive and accessible workplace guided by our values of Integrity, Innovation, Collaboration, Accountability, Respect and Empathy.

Discover Life in Hamilton

Hamilton offers an exceptional regional lifestyle with affordable living, excellent schools, modern facilities and easy access to the Grampians National Park and Victoria's stunning southwest coastline.

To learn more about WDHS, visit: ********************************>

To explore the region, visit: **********************************************************>

What We Offer

• Permanent full-time employment
• Monthly Accrued Day Off (ADO)
• Salary packaging benefits
• Generous leave accruals
• Ongoing professional development opportunities
• Diverse role with exposure to executive leadership and medical workforce development
• Supportive and collaborative team culture
• Meaningful work within a respected rural health service
• Excellent work-life balance in a welcoming regional community

Interested?

For more information, view the Position Description: Link

For a confidential discussion, contact Sophie Ping on ******************** or Alma Evans on *******************

How to Apply

To apply via our careers page, commence your application by completing the form below and selecting Next to continue.

If applying through SEEK, simply click Apply and follow the prompts.

Applications must include:

• A current resume
• A cover letter outlining your suitability for the role

Applications close: 5 October 2026

Applications will be reviewed as received. Early applications are encouraged.

Western District Health Service is proud to be an Equal Opportunity Employer, committed to fostering a diverse, inclusive and culturally safe workplace where everyone feels valued and respected.

We encourage applications from Aboriginal and Torres Strait Islander peoples, members of the LGBTIQA+ community, people from culturally and linguistically diverse backgrounds, and people living with disability.

If you require support or adjustments during the recruitment process, please contact our People & Culture team on ****************.

Successful applicants will be required to hold or obtain the relevant mandatory checks and meet WDHS compliance requirements as a condition of employment.

Apply Now