Contracts Administrator
- Provide end-to-end contract administration support for multiple projects.
- Administer head contract and subcontract packages, ensuring compliance and execution.
- Manage variations, progress claims, and maintain project documentation.
Our client is a specialist in industrial construction contractor delivering high-quality projects across Melbourne. With a strong pipeline of upcoming work, we’re looking for a capable Contract Administrator to join their team and support the commercial and delivery functions across multiple projects.
The Role is reporting to the Project Manager / Construction Manager, you will provide end-to-end contract administration support from subcontractor engagement through to project close-out, ensuring strong cost control, clean documentation, and smooth project delivery.
Key responsibilities:
- Administer head contract and subcontract packages (scopes, compliance, execution, and registers)
- Procurement support: RFQs, comparisons, recommendations, purchase orders, expediting and delivery tracking
- Progress claims and payment schedules; reconcile variations and time impacts
- Manage variations (upstream/downstream), EOT support, and project cost reporting
- Maintain project documentation (RFI/submittals, Aconex/Procore/Excel registers, correspondence)
- Assist with forecasting, cost-to-complete, and monthly reporting
- Support site and consultant coordination (meetings, minutes, actions, document control)
- Contribute to practical commercial outcomes and continuous improvement of systems/templates
What we’re looking for:
- Proven experience as a Contract Administrator in construction (industrial experience highly regarded)
- Strong understanding of subcontractor engagement, progress claims, variations and procurement
- Confident communication style—able to liaise with PMs, site teams, suppliers and subcontractors
- High attention to detail with strong follow-through and deadline management
- Intermediate to advanced MS Excel skills; experience with Aconex/Procore (or similar) is advantageous
- Relevant qualifications in Construction Management, QS, Engineering or similar
What’s on Offer
- Secure role with a growing industrial builder
- Working in a close knit team
- Strong project pipeline and hands-on support from experienced leaders
- Competitive salary package based on experience
- Career development pathway toward Senior CA / Project Management
Apply now if you are ready for your next opportunity
We vet all employer accounts and do our best to keep job ads safe, but scams can still occur. Be cautious when sharing personal information — never provide financial details or make payments during the application process. For extra security, use the Apply button on our site when proceeding.
Skills
0 of 16 matchedFetch Recruitment