Administration Officer

• Be the go-to person who keeps a busy trade business running smoothly
• Grow your responsibilities and become a key part of a close-knit trade team
• Monday-Friday office-based role | Full Time | Sunshine Coast Location

Smith & Co Recruitment is partnering with an established electrical and trade services business looking for an experienced Administration & Accounts Coordinator to become a key part of their team.

You’ll be the person helping keep everything on track – from job scheduling and trade coordination to invoicing, purchase orders and accounts, supporting a busy workforce across electrical, solar, air-conditioning, renovations and new homes.

If you enjoy knowing what’s happening, what’s next and what needs chasing, you’ll feel right at home. As you grow into the role, you’ll also have the opportunity to take on greater ownership across accounts and payroll.

Key Responsibilities

• Coordinate trades, job schedules and stages across multiple active projects
• Manage invoicing, purchase orders, supplier invoices and reconciliations
• Maintain accurate job documentation, system records and general administration
• Liaise with customers, builders, suppliers, technicians and subcontractors
• Assist with timesheets, accounts receivable and gradually support AP and payroll

What You’ll Bring

• Previous administration experience, ideally within a trade or construction environment
• Experience with Simpro or a similar job management system highly regarded
• Practical experience across invoicing, AP/AR, purchase orders and reconciliations
• Strong organisational skills with confidence managing multiple jobs and priorities
• Clear communication, excellent attention to detail and a proactive approach

Experience with Xero, timesheets and payroll administration would be beneficial.

Salary & Benefits

• Permanent, full-time position offering long-term stability
• Monday–Friday, 100% office-based role
• Work alongside an established office team and experienced field workforce
• Exposure to electrical, solar, air-conditioning, renovation and new-build projects
• Take genuine ownership across administration, job coordination and accounts
• Opportunity to expand into additional accounts and payroll responsibilities
• Varied workload where your organisation and initiative will make a visible impact
• Join a close-knit trade business where you can become a key member of the team

Ready to Make the Role Your Own?

If you’re an experienced Administrator who likes keeping jobs organised, accounts on track and the day running smoothly, this could be the long-term opportunity you’ve been looking for.

Apply now through SEEK to find out more.

Why Choose Smith & Co?

At Smith & Co, we’re focused on finding the right fit, not simply filling a vacancy. We keep communication clear, move quickly and take the time to understand what candidates are looking for in their next long-term opportunity.