Marketing & Accounts Administrator
- Support the marketing team with financial and operational administration.
- Assist in the coordination of marketing campaigns and events.
- Maintain accurate project records and marketing databases.
About Urbex
Urbex, a BMD Group company, is an innovative residential developer delivering projects in sole ownership, joint venture and consortium partnerships across Australia.
Established in 2003, Urbex has become a major force in the national development market, creating high-quality communities that meet the evolving lifestyle needs of Australians. Backed by BMD's 45+ years of integrated civil infrastructure expertise, Urbex combines financial strength, delivery capability and a people-first culture to drive performance, innovation and long-term success.
About the Opportunity
Are you a hyper-organised, tech-savvy admin professional who loves a balance of numbers, systems, and operational support? We are looking for a reliable operational anchor who wants a stable, long-term home—someone who takes genuine pride in keeping our marketing engine running smoothly.
Urbex is entering an exciting growth phase, with an expanding project pipeline and a long-term vision aligned to our 2032 strategic objectives. As we grow, so does the need for an effective marketing function that drives enquiry, supports sales and strengthens the Urbex brand across our communities.
This newly created role sits within a lean, high-performing marketing team. You will be the steady hand and operational engine room that handles the day-to-day admin, financial processing, and digital execution, allowing our experienced Marketing Coordinators to focus on their projects, while you build a secure, long-term career with us.
Why Join Us
- Be part of a lean, high-performing marketing team within a stable organisation backed by the BMD Group, with long-term capability and a people-first culture.
- Enjoy a great mix of financial admin, systems control, and hands-on digital support where no two days are the same.
- Full support and training provided to build your skills across marketing software, digital platforms, and Adobe tools.
- Work in a supportive, collaborative environment with a friendly team culture where your experience, initiative, and problem-solving are genuinely appreciated.
- Align with values that matter - Family / Empowered / Collaborative / Driven.
The Role
The Marketing Operations Administrator role combines administration, financial coordination and operational support to assist the delivery of marketing campaigns, events and digital communications.
Reporting to the Marketing Manager and working alongside two experienced Marketing Coordinators, this role provides the administrative and operational support that underpins the team's day-to-day success.
Responsibilities include:
- Financial & Accounts Administration: Process marketing invoices, assist with vendor administration, track project expenditure and support budget reconciliation activities. Coordinate creditor account setup and onboarding requirements, and maintain supplier records and relationships.
- Reporting & Compliance: Support the preparation of regular performance marketing reports, ensuring information is accurately recorded, validated and ready for distribution.
- Campaign Support: Act as a central operational liaison for the team by taking direction from Marketing Coordinators to send creative feedback and revisions to creative agencies, printers, and signage suppliers. Help manage production workflows, coordinate proofing and file transfers, and liaise with sales teams to ensure marketing materials, signage, and brochures are delivered to sites on time.
- Digital & Online Support: Assist with website content updates, online property listings, email communications and the compilation and scheduling of monthly organic social media content to support project marketing activities.
- Data & Systems Administration: Maintain project records, marketing databases and supporting systems, ensuring information remains accurate and up to date.
- Event Coordination: Assist with the planning and coordination of community events, project launches, stakeholder functions and business events across multiple regions, ensuring activities are delivered efficiently and professionally.
- Office & Team Support: Provide administrative and operational support across a broad range of marketing and business initiatives, including document management and general coordination activities that support the effectiveness of the team.
About You
- Previous experience in administration, accounts admin, or office support, seeking a stable, long-term role where you can become an integral, trusted member of the team.
- Exceptional time management skills with genuine pride in keeping systems accurate, data/reporting precise, and administrative processes running like clockwork behind the scenes.
- Practical experience with digital software and online tools, with the proven ability to adapt to new systems quickly. Backed by strong Microsoft Office skills (especially Excel, Word, and PowerPoint). Exposure to Adobe Creative tools or willingness to learn
- A self-motivated team player with strong communication skills who takes ownership of tasks, handles competing priorities seamlessly, and enjoys supporting broader team success.
- An interest in reporting, data management, maintaining accurate business records, and taking satisfaction in keeping operations structured and efficient.
- You find satisfaction in keeping things accurate, organised, and running like clockwork behind the scenes.
Benefits
We believe our people do their best work when they feel supported — personally and professionally. That’s why we offer benefits that go beyond the basics:
- grow your career with specialised learning and development programs
- be recognised at our annual employee awards event and through our Thrive reward and recognition platform
- prioritise wellbeing with mental health support and discounted gym access
- support your family with paid parental leave for primary and secondary carers and flexible work arrangements available
- access perks with novated leasing, specialised Power Perks and discounts with hundreds of retailers.
Diversity and inclusion
We recognise that we are strengthened by diversity, and we embrace differences as an equal opportunity employer providing a flexible and inclusive workplace.
So, join our team, be yourself and help us power futures and create legacies.
We’re a purpose and values-led business guided by our values of family, empowered, collaborative and driven. For further details on what makes BMD unique, head to https://www.bmdgroup.global/careers
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